Region Bylaws

AMERICAN SOCIETY FOR PHOTOGRAMMETRY AND REMOTE SENSING
ALASKA REGION

 

CONSTITUTION AND BY-LAWS OF THE REGION
(Revision May 2002)

———— CONSTITUTION ————

ARTICLE I. NAME AND OBJECTIVES

1. The name of this organization (here-in-after designated the Region) shall be:
“Alaska Region, American Society for Photogrammetry and Remote Sensing”
2. The objectives of this Region are identical with those of the American Society for Photogrammetry and Remote Sensing (here-in-after designated the Society). To advance knowledge in the science of Photogrammetry, remote sensing, and geographical information systems; to exert its influence toward the betterment of standards and ethics; to foster a spirit of cooperation and understanding; to hold meetings for the presentation and discussion of papers; to procure, preserve, and disseminate knowledge and information; to publish and distribute or promote the publication and distribution of books, treatises, periodicals, circulars, and other papers relating to objects and subjects of this Region and Society; to dispose of said publications by sale or otherwise; and, in general, to do and perform every lawful act and thing necessary and expedient to be done and performed in furtherance of the objects and lawful purposes of the Region and Society.

ADDENDUM TO ARTICLE I.

3. Region is affiliated with ASPRS National.
4. Region is subject to general supervision by ASPRS National.
5. Region is eligible to qualify for group exemption under section 501c(3) and meets the same tax exempt requirements as ASPRS National.
6. Region uses the same fiscal year as ASPRS National (ending December 31).
7. Region is not a private foundation.
8. The Region has adopted and filed articles of incorporation with the state of Virginia.

 

ARTICLE II. MEMBERSHIP

All members of the Society, of all grades, resident in the Region and subscribing to the Constitution and By-Laws of the Society and Region, as evidenced by payment of dues (Emeritus and Honorary members exempted), shall be members of the Region.

ARTICLE III. BOUNDARIES

The boundaries of the Region shall be those of the State of Alaska

ARTICLE IV. ADMINISTRATION

1. The administration of the Region shall be vested in the Board of Directors. The Board of Directors shall consist of the President, President-Elect, Vice-President, two Region Directors, and one National Director for the Region.
2. The President, President-Elect, and Vice-President (hereinafter designated the Officers) shall be elected for terms of one year or until their successors have been duly elected and installed, and shall not be eligible to succeed themselves in the same office. The President-Elect shall succeed to President the year following the term as President-Elect. Region Directors shall be elected in the same manner and for the same term as the Officers, but may succeed themselves in the same office. The National Director shall be elected in the same manner as Officers and Region Directors, but shall be elected for a term of three years and may succeed to the same office.
3. The Board of Directors shall appoint a Secretary-Treasurer to function for one year. The Secretary-Treasurer may be re-appointed by the succeeding Board of Directors. The Secretary-Treasurer shall have duties as specified in ARTICLE V. of the By-Laws of the Region.
4. The Board of Directors shall have such powers and duties as are prescribed by statute and by the Constitution and By-Laws of the Region, and shall determine all questions of Regional policy.
5. The Board of Directors shall direct the investment and care of funds of the Region and shall make appropriations for specific purposes. Provided further that the entire income of the Region shall be used in furtherance of its objects and no part of such income shall be used to the benefit of any individual or individuals.
6. Region Officers and Directors may resign office by submitting a written resignation to the President of the Region.
7. In the case of disability of any Officer of the Region, or neglect in the performance of duty, the Board of Directors shall have the power to declare the office vacant.

 

Article V. MEETINGS

1. The Annual Meeting shall be held on such date, preferably in January or February, and at such place as the Board of Directors may designate. Other meetings shall be held at such times and places as the President may designate. At least two technical meetings shall be held each year. The Secretary-Treasurer will notify each member in writing of impending meetings. Meetings may also be called upon a written request to the President signed by ten members of the Region.
2. At least two Board of Directors meetings will be held each year at a time and place designated by the President. Special Board of Directors meetings may be called by written request to the President signed by three members of the Board of Directors. All Board members shall be notified in advance of all Board of Directors meetings.

ARTICLE VI. AMENDMENTS

1. The Constitution may be amended as follows:
a. A proposed amendment shall be submitted to the Board of Directors after being petitioned by not less than five active members.
b. The proposed amendment shall be voted upon by letter ballot by a majority of the members of the Region.
c. The proposed amendment shall receive an affirmative vote of not less than two-thirds of the members voting in order to become effective.

ARTICLE VII. COMMITTEES

1. All committees shall be appointed by the President, with the approval of the other members of the Board of Directors.
2. All committees shall make written reports to the membership at the Annual meeting and shall serve until the next regular meeting after the Annual Meeting or until successors are duly appointed.
3. The Board of Directors shall define duties of the Standing and Special Committees.
4. There shall be the following Standing Committees:
a. Nominating
b. Constitution and By-Laws
c. Publicity and Publications
d. Professional Practice and Education
5. Special Committees shall be as follows:
a. Membership
b. Program
c. Others as Necessary
6. The President shall appoint one member to the Publication Committee of the Society and one member to the Committee on Membership of the Society.

ARTICLE VIII. BY-LAWS

1. The Region may adopt By-Laws consistent with this Constitution and the Constitution and By-Laws of the Society.

ARTICLE IX. REVIEW AND DISTRIBUTION

1. The Constitution and By-Laws shall be reviewed annually and if amendments are adopted copies of the amended Constitution and By-Laws will be mailed to each member and to the Executive Director of the Society.

ARTICLE X. AFFILIATION

1. The Region is affiliated with the Alaska Surveying and Mapping Conference, Incorporated.

————– BY-LAWS ——————

ARTICLE I. CHAPTERS

1. Chapters of the Region may be established by the Board of Directors to facilitate the attainment of the objectives of the Region and to provide members of the Region a better opportunity for participation in Region activities.
2. Chapters will elect Officers in accordance with the Constitution and By-Laws.
3. Chapters will hold meetings, assign committees, and perform other functions necessary to carry out the objectives of the Society and the Region.

ARTICLE II. DUES

1. Region dues, when assessed, shall be paid by each Region member (Emeritus and Honorary members exempted) for one year.
2. The Secretary-Treasurer will mail statements for Region dues, when assessed, after the Annual Meeting, or collect these dues at the Annual Meeting.

 

ARTICLE III. NOMINATION AND ELECTION OF OFFICERS AND DIRECTORS

1. The president shall appoint five members to serve as a Nominating Committee to nominate Officers, Region Directors, and National Director when required.
2. The Nominating Committee shall choose one or more candidates for each post to be filled as prescribed in ARTICLE V. of the Constitution and By-Laws and shall obtain the consent of the nominees to serve if elected.
3. The Secretary-Treasurer shall send a letter ballot, containing the list of official nominees and space for a write-in vote for another candidate for each office to be filled, to each member of the Region at least thirty days before the Annual Meeting.
4. Ballots returned to the Secretary-Treasurer up to the time of the counting shall be opened at the Annual Meting by two Tellers appointed by the President. The candidates for each office receiving the highest number of votes cast shall be declared elected.

ARTICLE IV. OFFICERS

1. The President shall have supervision of the affairs of the Region. He/she shall preside at all meetings of the Region and the Board of Directors. With the consent of the board of Directors, the President has the power to create and staff committees. In the absence of the President, the President-Elect and Vice-President shall assume his/her duties in succession. The President shall serve ex-officio as a member of all committees except the Nominating Committee.
2. The President-Elect shall assume the duties of the President in the President’s absence.
3. The Vice-President shall assume the duties of the President in the absence of both the President and President-Elect.

ARTICLE V. SECRETARY-TREASURER

1. The Secretary-Treasurer shall have the following duties:

a. Maintain a roster of members of the Region and their addresses.
b. Disseminate appropriate information to members of the region.
c. Maintain files of correspondence sent to or originating from the Region.
d. Advise and assist the President regarding compliance with the Constitution and By-Laws of the Society and Region.
e. Assist the Executive Director of the Society in making contacts with delinquent members of the Society residing in the Region.
f. Provide a quarterly report of the Region’s activities to the Executive Director of the Society, in five copies.

ARTICLE VI. AMENDMENTS

1. By-Laws may be adopted or amended by the procedure given in ARTICLE VI. of the Constitution for amendments to the Constitution.

ALASKA REGION

BOARD OF DIRECTORS